Help finding and completing the graduation ceremony registration form, including editing existing attendance details and cancelling a booking. Please note: If you do not register to attend your ceremony before the published closing date, you will graduate ‘In Absentia’. Final Year Undergraduate and Postgraduate Taught students Graduation registration can be accessed via an email we will send when the form opens or via the MyEd Self Service channel. When the registration form opens, you will receive an email from us with the registration opening and closing dates as well as a link which takes you to MyEd to begin the process. We will send reminder emails fortnightly if you have not yet completed the form until the form closes, at which time we will presume that you do not wish to attend. Postgraduate Research students (eg PhD / MPhil) Maximum end date within the current academic session If your maximum end date is in the current academic session (i.e. up to 31 July) the registration form can be accessed: On receipt of your Award of Degree letter from the College Office Once your award has been recorded in your student record, you will receive an email with a link to allow you access to the graduation registration form Maximum end date not in the current academic session If your maximum end date is outwith the current academic session (i.e. is either in the past or future years), you will be invited to register to attend a ceremony on receipt of an email confirming your award has been recorded in your student record. An overview of the graduation ceremony registration form, with details of each page of the form, is available below. Expand all Collapse all Accessing the registration form The graduation ceremony registration email contains a link which takes you directly to the registration form. However, you can also access this form via your MyEd 'Student Self Service' Channel. To access the form click on the 'Progression and Awards' page and click the 'Book Graduation Ceremony' button within the 'Graduation Ceremony' section. Image Starting the registration form The first page of the form displays your invitation to attend the ceremony including details on the location, date and time of the ceremony. This will only be displayed the time you open the form. Initially you will have a registration status of 'Not registered to graduate' but this will update when you complete the form. This page also displays the email addresses to which all communications will be sent but it is possible to update your personal email address using the 'Change?' link. This will update your email address in your student record. Click on the 'Register' button to continue. Image Tickets You are guaranteed up to two guest tickets. If you select two tickets, you will be offered the option to enter the extra ticket lottery on the following page. Click continue after selecting the number of tickets. Image Extra tickets via lottery If you select two tickets you can request up to three more. Any additional tickets which become available will be allocated via a random lottery. There is no guarantee that there will be additional tickets available. Image Special arrangements Within the ‘Special arrangements’ pages you will be asked to detail any special arrangements needed for yourself or your guests. Image Image Newspaper publication You will be asked if you want to have your details to be published in the local press. Image 'Class of the year' merchandise You will be asked if you want to have your details included in the University of Edinburgh ‘class of the year’ merchandise. Image Completing registration The final page will provide you with a summary of the information you have provided. You can make changes by clicking the relevant Change? link Clicking ‘Complete registration’ will return you to the ‘Progression and Awards’ page of the MyEd ‘Student Self Service’ channel where a summary of your completed form will be displayed until after your ceremony. Once booking is complete you will receive a confirmation email. Image Changing your ceremony registration details, including cancelling your attendance The registration form is editable within your MyEd ‘Student Self Service’ channel until graduation registration closes on the date shown. Image To edit or cancel your registration click the ‘Change ceremony details’ button. Image Clicking this button will open the form and provides you with an 'Edit Registration Details' button and a 'Cancel Attendance' button as seen below. Image Selecting ‘Edit Registration Details’ will open the form and take you through each of the questions, again providing the opportunity to make changes. Selecting ‘Cancel Attendance’ will provide you with a confirmation window and allow you to cancel your attendance at the ceremony. Image If you cancel your attendance this will be displayed on the main ‘Progression and Awards’ page within your MyEd ‘Student Self Service’ channel until after the ceremony. While registration for graduation remains open you can re-book by clicking the ‘Change Ceremony Details’ button. Image Outstanding debt If you have an outstanding debt to the University you will not be permitted to attend your graduation ceremony and your booking will be cancelled. You will receive an email and the message in the ‘Progression and Awards’ tab of ‘Student Self Service’ will display as below. Image When the debt is cleared you should contact Student Administration via the email address provided and you may be able to re-book. All students must be debt free 21 days prior to their graduation. Changes after registration has closed Once the registration period has closed, it is no longer possible to make changes via the regstration form,. A message will be displayed in Student Self Service with details of who to contact if you have questions or need to make changes to your registration: Image Contacts More information about graduations is available at: Graduations Or email: infopoint@ed.ac.uk If you are experiencing technical difficulties with the online registration form, please contact us on using details below: Student Systems Contact details Email: studentsystems@ed.ac.uk This article was published on 2024-07-29
