Bulk create or amend events in EUCLID

Events created in bulk must be dated within the current academic year.

Bulk Create Student Engagement Events

• In EUCLID Students, click 'Bulk create student engagement events'.
• Select 'Course Level' or 'Programme Level'.
• Enter the course code or name and select it from the dynamic list.
• This tool can be used to add events to multiple courses.  Add each additional course's details in the course retrieval field.
• If one is added in error, just click on the X next to each course.
• Select whether Tier 4 [sponsored] students.  If all students, leave these boxes unticked.
• Press the Continue button.
• The list of students will display.
• Tick 'Select' to select all, or manually tick the records to be updated.
• Click 'Create Event'.
• On the next page, follow the prompts to enter the event data.
  • Event Type*
  • Event Date
  • Organiser
  • Engaged
  • Event Description
  • Notes
  • Upload document?
• Click 'Create Event'.

The selected students' Engagement pages will be updated with the new event.  Click the event hyperlink to view its details.

Bulk Update/Delete Student Engagement Events

This option can be used to update an existing engagement event.

• In EUCLID Students, click 'Bulk Update/Delete Student Engagement Events'.
• Select 'Course Level' or 'Programme Level'.
• Enter the course code or name and select it from the dynamic list.
• This tool can be used to update multiple courses.  Add each additional course's details in the course retrieval field.
• If one is added in error, just click on the X next to each course.
• Enter the date, Event Type*, and whether engaged.  These fields will help to filter the correct engagements to be updated.
• Press the Continue button.
• The list of students/events will display.
• The functions at the top of the page [UUN, Programme Name etc] will help you to sort or filter the events if required.
• You can view a student's full record by clicking on the linked UUN.
• Use the tick boxes to select the student records to update.
• Click 'Update event(s)'.
• In the 'Bulk update engagement events' page, complete the fields to be updated.
• For example, you can amend the event date, whether 'attended', the event organiser, and the description of the event.
• Pressing 'Continue' will update the selected engagement events.
• A message will display confirming the selected events have been updated and the students will no longer appear in the list displayed.

The event will update in the Engagement page in the students' records.  Click the event hyperlink to view its details.

Screenshots of the EUCLID bulk upload process

* Engagement Event Types and Codes:

ANNRVC [Annual Review]

ATTEND [Completed Attendance]

CRSWRK [Course Work]

EXAMAT [Exam Attended]

INDUCT [Induction]

LEARNL [Accessed Learn]

LECTUR [Lecture]

MEET [Meeting]

OTHER [Other]

PRACT [Practical]

SEMINR [Seminar]

STUDIO [Studio]

TRAIN [Training]

TUT [Tutorial]

WRKSH [Workshop]