Individual Engagement Events

Most new engagement events are uploaded in bulk at the beginning of each new semester.  Personal Tutors, Supervisors and administrators will be able to manually update their students' engagement events, for example after the first meeting with the student.

Amending existing individual student engagement events

• In EUCLID Students, open the student's record and select the Engagement option from the menu on the left.
• Scroll down the page and the existing engagement events will display for the current academic year.
• 'No data' indicates that no events have been added so far for that academic year.
• Open an event by clicking on the hyperlink in the 'Event' column.
• The Event's current details will display.
• Click 'Edit' and follow the prompts to update the event.  Examples of updates could be the event date or whether engaged (Yes, No or Exempt).
• Click Save and you will be taken back to the Engagement page.

Adding new individual engagement events

• In EUCLID Students, open the student's record and select the Engagement option from the menu on the left.
• The 'Add event' button will appear on the right of the page.
• Click 'Add event'.
• Follow the prompts to complete the event data:
  • Event type*
  • Date
  • Organiser [defaults to the user]
  • Engaged [Yes, No, Exempt]
  • Course
  • Description
  • Notes
  • Course, Description and Notes can be left blank.
  • Click 'Save' and you will be taken back to the Engagement page.

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Escalation Events

Escalation events are used by Schools to record concerns over a student's engagement with their studies.  Escalation events range in seriousness from Stage 1 to Stage 4, and are recorded in line with each School's escalations policy.

Escalation events must be added to the EUCLID engagement record individually.  They cannot be uploaded or amended in bulk.

 Meetings and Notes as Engagement Events

One to one meetings with Personal Tutors and Student Support Offices for Taught students will automatically be included in the Weekly Central Data Uploads.

To ensure they are picked up by the upload, the meeting data must be entered in the student's record in a specific way.

• To have a Meeting or Note added as an engagement point within Euclid, click on the text under 'PT or SSO Meeting – Student Engagement'.
• You can choose one, or multiple sets of predefined text.
• Additional PT or SSO notes can be added after the pre-defined text.
• Complete the Meeting type, Categories, Confidential and files sections as appropriate, and save.
• The text of the note will not become part of the engagement event; only that the meeting took place on the date recorded will become part of the engagement record.

IMPORTANT NOTE: Do not add text before or into the pre-defined text as this will exclude the meeting from being captured as an engagement point.

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