Schedule a group meeting

The steps below provide a description of the actions required to invite a group of students to a group meeting.

Login to your MyED portal.

Click on the Teaching and Research tab and find Euclid.

Click on the Student Adviser tab.

Identify the students who will be invited to attend the meeting by selecting their respective tick boxes or select all students in the list by the tick box at the top.

Screenshot of student list within the student adviser tool showing where radio buttons are to select students from the list.

Once student have been selected, click on Add a group meeting for selected students.

Screenshot of student list in the student adviser tool highlighting the add a group meeting for selected students button.

Here, you can add relevant information for the Group Meeting you wish to arrange. You can:

  • Record a meeting that has already been held or set up a future meeting
  • Select the date and time of the meeting
  • Review who will be invited (please note it is not possible to either add or remove students once the invite has been sent).
  • Add information relating to the meeting in the text box.
Screenshot of group meeting pop up showing where you can add the first bits of invitation information.

Scroll down to select the reason for the meeting using one of six categories: Academic, Personal, Health and wellbeing, Student administration, Professional and skills development, Other.

Add up to three documents to the meeting invite.

Click Save Meeting once you are happy that all relevant information has been added.

Add a group meeting window scrolled down from previous image showing categories, document upload and Save Meeting button.

A confirmation screen will be shown listing the attendees the meeting has been sent to.

The confirmation message displays the names & UUNs of each student that has been invited to the group meeting.

Each student is sent an email inviting them to the meeting. This meeting is updated to their calendar on acceptance of the invitation (e.g. Office 365).

As the Student Adviser, you also receive an email invitation and your calendar is updated on acceptance of the meeting invitation (e.g. Outlook).

The full details of the meeting are also updated to each student’s Student Support Team channel within their MyEd view.

As the Student Adviser you will be able to see all notes/comments made by yourself against the group meeting, however, to view student comments/notes you will need to view their Notes/Meetings individually.

The group of students invited to the meeting will see all of your notes/comments, but none of the other student’s notes/comments.

Close the confirmation message down.

This article was published on