How to set-up and maintain Enrolment Requirements for a course. Staff holding the Input & Amend Course Details role will be required to set-up and maintain Enrolment Requirements for a course. This involves recording any Pre-requisites, Co-requisites or Prohibited Combinations in a structured format that will allow automatic validation of course selections to take place during Online Course Enrolment. The following example describes the process for adding a simple pre-requisite although the same steps apply whether adding a pre-requisite, co-requisite or prohibited combination. Step 1 Retrieve the Course Summary screen for the course being amended. This can be done through the Input & Amend Course Details Task for newly approved courses requiring initial set-up or using the Amend Details link in the DPTs and Courses homepage for open courses. From the Course Summary screen scroll down to Enrolment Requirements. In this example there are currently no entry requirements recorded against the course, to set-up an entry requirement click the ‘Amend Rules’ button. Image Step 2 The Course Enrolment Requirements screen is split into three sections: University of Edinburgh Courses Additional Entry Requirement Details & Non University of Edinburgh Courses Visiting Student Pre-requisites Image University of Edinburgh Courses Entry requirement rules involving UoE courses are captured in a structured format allowing automated validation of course selections during Online Course Enrolment. Courses added as part of a validated entry requirement rule must have a EUCLID course code. Additional Entry Requirement Details & Non UoE Courses Free text field with 2 uses: To record additional details for the rules above that cannot be included in the structured rule format (e.g. minimum pass marks for pre-requisite courses). To record details of any Non UoE entry requirements (e.g. Highers/A-Levels). Not validated during Online Course Enrolment. Visiting Student Pre-requisites Free text field used to capture any Visiting Student entry requirements. Not validated during Online Course Enrolment. Step 3 To begin adding a University of Edinburgh Courses entry requirement click the ‘Add Rule’ button. Image Step 4 Before entry requirement details can be added you will need to identify the Rule Type and Rule Strength. The combinations available are: Rule Type Rule Strength Rule Translation Pre-requisite Compulsory Students MUST have passed: Pre-requisite Recommended It is RECOMMENDED that students have passed: Co-requisite Compulsory Students MUST also take: Co-requisite Recommended It is RECOMMENDED that students also take: Prohibited Combination Compulsory Students MUST not also be taking: Prohibited Combination Recommended It is RECOMMENDED that students do not also take: Having selected the Rule Type and Rule Strength click the ‘Update Rule Translation’ button to refresh the Rule Translation text below. Click the ‘Add’ button to begin entering the details of the entry requirement. Image Step 5 The on screen help text describes how to add courses to the entry requirement rule including the use of sequence numbers to manage the order in which courses are displayed and how to use brackets along with the AND/OR operators to construct more complex rules. As this entry requirement rule will contain a second compulsory pre-requisite course select the ‘And’ option from the And/Or drop down list. Image Step 6 Using the dynamic list in the Course field begin typing the name or code of the pre-requisite course and select it from the list. Click the button to add the course to the entry requirement rule and save. Having added both pre-requisite courses click the ‘Return to Rules’ button at the bottom of the screen to view the Rule Translation. Image Step 7 Check that the Rule Translation is correct: ‘Students MUST have passed: Honours Complex Variables (MATH10067) OR Methods of Theoretical Physics (PHYS10105)’ Use the Amend, Add and Delete Rule buttons to make changes to the rule. Image Step 8 In some circumstances it may be necessary to provide additional details of the entry requirement that cannot be captured as part of the structured rule. The Additional Entry Requirement Details & Non University of Edinburgh Courses free text field can be used to record any additional information e.g. pass level required for pre-requisite courses. NB Any additional detail entered is for reference only and will not be validated during Online Course Enrolments. Having recorded any additional details click the ‘Save & Return to Course Details’ button to return to the Course Summary screen. Image Step 9 The Enrolment Requirements section of the Course Summary screen displays the newly added pre-requisite rule and additional details. Image This article was published on 2024-07-29
