The steps below provide a description of the actions required to add a note against a group of students. Click on the Teaching and Research tab and find Euclid. Click on the Student Adviser tab. Select the students you wish to add a note against by ticking the box next to each student. Alternatively, you can tick on the box at the top to select all your students. Once you have selected the students, click on the Add a group note for selected students link, on the right hand side menu: Image Complete the Subject Line and key in the text within the Notes field: Image Select the appropriate note Category and upload any documents if required. Which category should I to use? You should select the key reason or couple of key reasons for your meeting or note. In some cases, you may feel a different category is appropriate from the student's initial request. For example, a student approaches you initially about a minor administrative query, but reveals in the meeting more serious underlying concerns. The table below gives examples of the types of challenges a student could discuss with you, and most appropriate category. This will not capture every situation and you will need to use your own expert judgement to categorise each individual student's circumstances appropriately. Category Examples Academic Pre-Arrival and Matriculation, Welcome week and induction General learning and teaching Exam diets, Exam results, Assessment deadlines, Extensions and Special Circumstances, building, venue or room details timetabling, changing course and support from Student Disability and Learning Support Service Academic Progression, Authorised Interruption of Studies, Academic Appeals, Resits, Repeat Year Support for studies, Transfer, Academic misconduct Fitness to practice Personal Accommodation Relationship breakdown, death of a person close to student Caring responsibilities Financial difficulties Difficult/Challenging Home Environment Change in employment commitments Health and wellbeing An urgent health situation that requires immediate action by a member of staff. Physical injury, physical ill health, mental ill health, sexual harassment or assault, victim of crime (resulting in physical injury etc.) Any non-urgent situation that requires attention by a member of staff but within 24-48 hours. Social isolation, overwhelm, death of someone student had a close relationship with, illness of someone student had a close relationship with, relationship breakdown, caring responsibilities, victim of crime (resulting in non-injury but loss, e.g. fraud) Student administration Fees, funding and sponsorship Visas and Sponsorship Graduation Updating documents/records Professional & skills development Careers Internships Coaching conversations Placements & SWAY, including: funding, travel, accommodation, insurance Other Complaints and Student Conduct issues Natural Disaster, Military Conflict, Extreme weather conditions Significant problems with access to teaching and learning materials, e.g. due to connectivity, power, or equipment issues Click on the Save Note button. This will display the confirmation screen: Image Click the Close button. You can view any notes or comments posted against a group of students by clicking on the Group Messages/Meetings tab: Image This will display all messages/meetings added by yourself against the group of students. Image Adding a note will result in an email being sent to each student, notifying them of the update. This can then be viewed by them via the MyEd Student Support Team tool. As the Student Adviser you will be able to see all notes/comments made by yourself against the group meeting, however, to view student comments/notes you will need to view their Notes/Meetings individually. The group of students invited to the meeting will see all of your notes/comments, but none of the other students notes/comments. This article was published on 2024-07-29
