How to complete International Check-in

International students must complete the mandatory international check-in process after arrival to the UK.

Please make sure you read all information relevant to your immigration permission and follow the instructions below before you book an appointment for International Check-in.

English Language Pre-Sessional Students only

If you have successfully completed your English Language Pre-sessional programme, you do not need to attend another International Check-in appointment. See the English Language Pre-sessional students section below for full details.

Before you book your appointment:

Complete your Online Registration - you may not be able to book your international check-in appointment if you have not completed your online registration.

Send us your eVisa Share Code well in advance - we will need to process your eVisa Share Code and have your visa information logged on your record to complete your international check-in. If you have not provided us your eVisa Share Code before attending your appointment it may cause delays in completing your check-in.

Standard Visitor visa or ETA Holders - For students entering on visitor permission for 6 months or less:

Complete your Online Registration - you may not be able to book your international check-in appointment if you have not completed your online registration.

Share code requirement - if you are a visa national you will need to provide a share code. Please see information available at: If you are entering the UK as a standard visitor (ETA or Standard Visitor visa)

New Students starting in 2026

International check-In will take place in three phases. You can book your appointment in any of the periods listed below that suits your arrival schedule. Please make sure that you have completed your online registration before booking your appointment and have provided your eVisa share code well in advance before attending your appointment. All the periods require the same preparation. 

EARLY CHECK-IN

Dates: 31st August - 10th September (excluding weekends)

Appointment times: Appointments are booked in 15 minute time slots. For example, if you select 10:00-10:15 we will aim to see you within this time.

Location: Old College, SIP Reception - opposite to Law Library Entrance.

Who is this for: Students arriving early who want to complete check-in before Welcome Week

MAIN CHECK-IN (Welcome Week)

Dates: 12th September - 18th September

Appointment times: Appointments are booked in 15 minute time slots. For example, if you select 10:00-10:15 we will aim to see you within this time.

Location: McEwan Hall (Glass Doors)

Who is this for: Main Welcome Week event for all students.

LATE CHECK-IN

Dates: 21st September onwards (excluding weekends)

Appointment times: Appointments are booked in 15 minute time slots. For example, if you select 10:00-10:15 we will aim to see you within this time.

Location: Old College, SIP Reception - opposite to Law Library Entrance.

Who is this for: Students arriving after Welcome Week before the latest start date of their course

Please note: During Welcome Week in September, appointments take place in McEwan Hall in Bristo Square. At all other times of the year, appointments take place in Old College on South Bridge.

How to book an appointment

Navigate to Studies - Click on 'Studies'

Open Timetables - Under the 'Studies', click on Timetables

Launch the Timetables App - Start the timetabling application

Find My Groups - Click on 'My Groups'

Check Available Slots - Click 'Open' to only see available bookings

Select your Date - Scroll down to the preferred date you want to book and click 'Choose a Group'. A pop-up window will appear with all available time-slots.

Pick Time Slot - Scroll down to the time you want to book and click 'Select' then click 'Confirm My Selection'

Confirmation - You will see a message to confirm 'Self-Enrol Complete!'

How to Book International Check-in Appointment (1.44 MB / PDF)

IMPORTANT BOOKING INFORMATION

One Booking Only: Please select your appointment date carefully before booking. Only make one booking for your International Check-in appointment—do not make multiple bookings for different dates. If you book more than one appointment, the system will only retain your most recently booked date and remove all other appointments. Please note this process is ran every Monday therefore your double booking may not be cancelled until the following Monday.

Booking Confirmation: You will not receive a separate confirmation email for your booking, as it will automatically create an event in your timetable. You will be notified of the location when you make your booking. Your appointment will be visible in the Timetables app.

Booking Verification: We cannot confirm appointment bookings via email. Instead of emailing us, please check your Timetables app to verify your appointment appears for the date you selected. If your appointment is visible in  the Timetables app, your booking is confirmed.

Booking Amendment: If you need to change your booking, please find instructions here

What happens if I do not complete this step?

You must complete International Check-In as part of matriculation before you can commence your studies. Until you do so, your access to course-specific materials and digital platforms (e.g. Learn) will be limited — you'll still be able to log in and view general, pre-arrival, and induction content, but not your course content.
If you do not complete International Check-In, your student record is at risk of cancellation.
Please complete this step as soon as possible to avoid any disruption to your studies.

Further information for your permission type:

New Student visa arrivals

You will need to upload a copy of your passport and attend an in-person appointment for International Check-in after you enter the UK. If you have eVisa access, you should send your share code to us now.

Pre-sessional English language students

Now that you have successfully completed your Pre-sessional programme, you do not need to attend another International Check-in appointment. Follow the steps below to find out what you need to do next.

If you are entering the UK as a standard visitor (ETA or Standard Visitor visa)

All students coming to the UK with Standard Visitor visa permission must complete the required International Check-in. Standard Visitor permission can only be used where study will be completed within 6 months (or for one-off resit exams or repeats within 6 months).

Re-Engagement International Check-in following interruption

If you are a current student and you requested an Authorised Interruption of Study, this may have impacted your Student visa and you may have to complete a re-engagement international check-in before resuming your studies.

Student visa extensions

This page is for Student visa holders who are extending their visa from inside the UK to continue studies or start a new programme. If you are making a Student visa extension in the UK, you will need to attend two in-person appointments for International Check-in.