Lost or stolen passport and visa (BRP)

Step 1: Report the damaged BRP to the police, if the damage is a result of someone else tampering with it. 

If your BRP document has been damaged as a result of someone tampering with it, you must report this incident to the police. You must also obtain a police report and a crime reference number, if possible.

Step 2: You must report your damaged biometrics residence permit (BRP) to the UKVI.

You must use the 'Report a problem with your BRP online'. You will need to confirm the reason as 'faulty or damaged BRP card" by ticking this box on the list given and entering brief details of how it was damaged.

Report your damaged BRP online

You'll need to have the following when completing this online 'Report a problem with your BRP online' form:

• your BRP number
• your full name, date of birth and nationality as they appear on your BRP
• an email or postal address

The Home Office will email you to tell you what to do next. You'll usually get a response within 5 working days. It'll take longer if you do not give an email address. 

Step 1: Report the loss of the BRP to the police   

You must report the loss of your BRP card to the police. You may report this online depending on the Police service area as lost.

Step 2: Report the loss of the BRP to UKVI  

  You will also need to report the loss of your BRP card to UKVI using the form below.   

Report the loss of your BRP  

Step 3: Set up an eVisa account, you will need to provide the University with a Share Code

As of 26 September 2024, it is no longer possible to apply for a BRP replacement. You will be required to prove your immigration status by setting up an eVisa account instead. 

eVisa guidance

Prove your immigration status without a BRP

Provide eVisa Share Code

Step 1: Report the loss of the BRP to the police   

You must report the loss of your BRP card to the local police. You will normally be given a report or crime reference number.  

Step 2: Report the loss of the BRP to UKVI  

  You will also need to report the loss of your BRP card to UKVI using the form below.   

Report the loss of your BRP 

Step 3: Apply for a "Replacement BRP Visa" to request for a single entry to the UK

Apply for a Replacement BRP Visa

UKVI Guidance

You will need to select the country you are applying from (this is where you will submit your biometrics, or fingerprints).

For category of application, select 'A replacement biometric residence permit (BRP) visa'.

 You do not need to provide a CAS or evidence of funds or qualifications etc. (unless requested by UKVI to show no change of circumstances). However, you should submit:  

• A Certificate of Matriculation (which you can download from MyEd)  
• A photocopy of your lost BRP. You should be able to download this from your student account 
• Your police report/crime reference number. If you have a police report that is not in English, this will need to be officially translated.   
• If you are applying in a country other than your country nationality, you should also include evidence that you have immigration permission to be there, e.g., Schengen visa  

The application will cost £154, and will can take up to 3-4 weeks to be processed. Most countries may offer priority services at an extra cost. Make sure that you have somewhere safe to stay and that you have access to money. If your bank card has been stolen you should contact your bank and arrange financial support for yourself while abroad.   

Your "Replacement BRP Visa" will be valid for one month from the date of issue and it will be a vignette (sticker) in your passport. You must use your "Replacement BRP Visa" single-entry to travel back to the UK whilst it is valid.

 You should not attempt to travel back to UK without applying for a "Replacement BRP Visa" as you may not be permitted to board your flight and you may be refused entry to the UK, if you cannot provide valid immigration permission evidence.  

UKCISA has further guidance

GOV webpage guidance for 'If BRP is lost outside the UK'

Step 4: Set up an eVisa account, you will need to provide the University with a Share Code

As of 26 September 2024, it is no longer possible to apply for a BRP replacement. You will be required to prove your immigration status by setting up an eVisa account instead. 

eVisa guidance

Prove your immigration status without a BRP

Provide eVisa Share Code

Step 1: Apply for a Transfer of Conditions 

Transfer of Conditions application form 

The application costs £161 and normally takes 8 weeks. You will be required to submit your biometrics (fingerprints) as part of your application. You will be sent a BRP to replace your vignette.  

You should contact us if your immigration permission is due to expire soon.

Contact us     

Step 2: Provide a copy of your BRP to the University  

   You will need to book an appointment to visit us in Old College. You should ensure that you have the following with you:   

• Your BRP  
• Your passport  
• Your student card  

Book an appointment  

Step 1: Report the loss of your passport and vignette to the police 

You will normally be given a report or crime reference number.  

Step 2: Obtain a new passport 

You should contact your country’s embassy or consulate for information on how to do this.  

Step 3: Apply for a vignette replacement 

Vignette replacement application 

You should select “BRP Vignette Transfer” and the “To transfer or replace your visa (vignette)”.  

You do not need a new CAS but should provide a certificate of matriculation, which you can download from MyEd. You should also submit a copy of your lost vignette if you have it.  

Step 4: Provide a copy of your new vignette to the University once back in the UK 

  You will need to book an appointment to visit us in Old College. You should ensure that you have the following with you:   

• Your passport  and vignette
• Your student card   

Book an appointment