January to March
- Collate timetable requirements from School
- Create timetable requirements in the timetabling system
April to June
- Collate timetable requirements from School
- Create timetable requirements in the timetabling system
- Allocate Programme Planning Student Set to activity templates
- Conduct main room allocation process
- Run Travel Time Constraint report* to make sure there are no ‘official’ travel constraints for core programme course requirements (Zero travel constraint on completion)
July to September
- Conduct main room allocation process
- Declare teaching timetable to Schools
- Teaching Timetable for all University courses is published in Web Timetables and Course Timetable Browser
- Student details and their enrolments are fed to the timetabling system
- Schools can request amendments to room requirements via Teaching Change Request Form
- Allocate students to all Whole Class activities
- Run Room Accessibility report** for core module activities weekly
- Run Double Booked report daily
- Amend teaching timetable or move student to another group in order to eliminate room inaccessibility or double booking
- Student Personalised Timetable (whole class activities) is published in Office365 and Web Timetables _ My Timetable
- Students enrolments for optional courses are fed to timetabling system
- Allocate students to optional activities: sub groups and whole-class
- Run Room Accessibility report** for optional module activities daily
- Run Double Booked report for optional module activities daily
- Amend teaching timetable or move student to another group in order to eliminate room inaccessibility or double bookings
October to December
- Main December Diet timetable is published
- Timetabling system roll forward process started
- Allocate students to optional activities: sub groups and whole-class